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Training Manual. This manual has been produced to provide guidance and advice for all personnel who are involved in the provision of Dinghy and Powerboat training at BJSC. The manual will be made available at the club house and may be downloaded from our web site. All instructors, volunteers and the BYC bosun are expected to have a copy of the manual, to make themselves familiar with its contents Brixham Junior Sailing Club Ltd is known as the club in this manual. Brixham Yacht Club is BYC. Contents
Club Health and Safety Policy. The club recognises that it has a duty to give serious consideration to ensuring the health and safety of its members and volunteers. The clubs members take part in a wide range of sailing activities from ’pottering’ in small craft, learning to sail small boats, race training and dinghy racing. The club runs an active junior section – ages 11 years upward. Any junior sailing organised by the club is closely supervised and takes place only when conditions are suitable. Normally in winds above F4 we will not launch boats for sail training. The club is managed by a volunteer committee under the leadership of the club Commodore. The committee has designated Stephen Linley-Shaw as the committee member responsible for the management of all health and safety matters at the club. Torbay is a relatively safe area in which to sail. The bay is sheltered, at most states of the tide, from all wind directions but easterlies. The tides are weak but commercial fishing and pleasure boating can present hazards for the less experienced especially around the end of the breakwater where boats turn for Berry Head or carry on from Brixham to Torquay. The slipway can be slippery at very low water and must be checked by the beach master before use. The area is well served with maritime rescue facilities with a permanent Coast Guard and both inshore and offshore RNLI lifeboats. The local maritime rescue centre is located at Brixham and air sea rescue cover is provided by HM coastguard from Portland approx 35 minutes flying time from Brixham. The clubs health and safety policy is based on risk assessment of club activities. The risk assessments are then used as the basis for the development of procedures, and safety notes / briefings for those activities that present significant hazards. Given the clubs very active junior sailing section many of the risk assessments have been focused on junior section activity, but they are in the main transferable to the adult activities of the club. The club has also developed a Child Protection policy. Personnel Principal Peter Bartlett Main Instructor Peter Chrystie Senior Instructor (S.I.) Stephen Linley-Shaw Safety Boat Officer (SBO ) Adrian Fricker Instructors and assistant instructors. Peter Marshall I, Jane Silver I, Stephen Linley-Shaw SI, Peter Chrystie, Mike Inness I, Anna Chrystie I, Emily Chrystie I Assistant Instructors. Jerry Swanton AI, Mark Hobbs AI Programme The following training courses will be offered to Members.
Prior to the start of each training session the CI / SI will brief the training team, giving particular emphasis to wind and tide conditions. The SBO will be briefed to maintain cover. Throughout the course the CI / SI will observe teaching and offer advice, guidance and direction as required. The CI / SI will monitor the progress of individual students with their instructors. It will be the responsibility of the CI / SI to ensure that Students are receiving appropriate instruction and that instructors are competent to meet the needs of their students. Volunteer Helpers.
Sailing area and known hazards. The speed restriction of 5 knots is often broken by leisure sailors and commercial craft. Responsible club staff must always be aware that the fishing boats and commercial craft may not/ may not be able to keep clear of smaller craft. It is hard to see a small dinghy from the bridge of a large ferry. Care must be exercised to give sea room to large craft entering or leaving the harbour. The club encourages all members to exercise the common courtesy of keeping clear of fisherman’s tackle. The sailing areas to be used during training sessions are shown on the. Area to be used will be directed by Principal, CI / SI at pre session briefing. Designated power boat/water ski lanes along the quarries and in Elberry Cove in summer Operating Areas Chart key Area A The Flags. From the end of the breakwater a square approx. ¼ mile sides to the north-west. Area B. Elberry. !/4 square mile off Elberry beach. Always escorted both ways by safety boat/s. Area C. Breakwater beach. 1/4 mile off Breakwater beach. Always escorted both ways by safety boat/s. Area D BYC racing marks. Flags in a circle A B C D E F & Z (centre). Advanced use only. Designated Training Areas
SBO to be informed of any incidents by VHF. Incidents to be recorded. The priority will always be to attend to casualties rather than craft. Safety Boat coxswains will be authorised to alert emergency services through Coast guard or May Day call in the event of a life threatening emergency. All safety boat coxswains will hold power boat level two certificates. Safety boat crews will be briefed at the beginning of the season and will receive a copy of and be expected to operate to the clubs safety boat procedure. (See Appendix 4). Any faults, shortages, use of emergency / first aid equipment, or damage to be logged by the user in the safety boat log and reported to the bosun – to be appointed Fuel to be decanted using funnel only, no smoking, bunded tray for spillages. #CC3B26 Should a student, instructor or helper sustain an injury requiring emergency first aid whilst onshore the Principal, CI or SI should be advised immediately. Casualty should be taken to the Training room. A first aider should be summoned. All instructors are first aiders. For emergencies afloat the following procedure will be followed,
Major Incidents. The clubs major incident plan is attached to this manual as appendix 5. A major incident will be defined as any incident that involves multiple causalities or potential multiple causalities which cannot be safely covered by the clubs safety facilities. The responsibility for declaring a major incident will be held by the principal, CI / SI or SBO. 9. Child Protection Policy. (appendix 6) The club will operate a child protection policy see appendix 6. All instructors and voluntary helpers will be made aware of the policy, at the initial briefing. No voluntary helpers will be engaged in training activity unless they have filed a CRB check with the RYA. Child protection policy is extensively covered in another document. Appendix 2 The Junior Section Guidelines. Membership All participants in junior section activities must be Junior or family members of the club. The parents \ accompanying adults of junior members are invited to use BYC on a training evenings. Safety
General advice to parents…
Appendix 3 Safety Boat Procedures.
Appendix 4 MAJOR INCIDENT PLAN ACTION PLAN 1. Introduction Risk assessment has been used to determine the most effective control measures in order to reduce the degree of risk imposed by the Club’s activities as far as practicable. 2. Major Problems The following are incidents that could lead to a major casualty situation; the list is not exhaustive and the intention of this plan is to introduce systems that will seek to effectively control both those listed and the unforeseeable:
3. Action Plan Rapid response by the coxswain of the safety boat/ race officer and instructors during the initial stages of any incident will mitigate the potential for additional harm to trainees. The following action is to be initiated at any time the coxswain of the safety considers that a situation exists that may lead to death or serious injury, or when such a situation has already occurred; a. The coxswain of the safety boat is to take charge of all water incidents. b. The alarm is to be raised by VHF communication with person in charge (Instructor in charge or race officer) the launching of distress flares and attempting to communicate with the emergency services/Coastguard by VHF CH16. Communication should also be made with BYC by phone 853332 at the earliest opportunity. Where the person in charge is out of contact the coxswain will take control and may call for outside assistance. d. Club officials/organisers not involved in the incident should take steps to coordinate all boats that have not been affected and move them in close company to a place of safety. If appropriate instructor controlled boats may assist in the rescue operation but only if the lives of those on board are not endangered e. The safety boat/s are to carry out rescue operations; priority being given to those in greatest danger. Persons who are in the water but not in immediate danger will be dealt with as soon as those in most need have received attention. f. Under no circumstances are children or crews to be left in the water unattended and if the safety boat/s is unable to offer immediate assistance a responsible person is to remain in the water with the children until assistance can be given.
4 Co-ordination: The following actions are to be taken in order that all persons can be accounted for: a. When the emergency services arrive on the scene the rescue boat coxswain is to immediately make contact with them and explain the current situation and extent and disposition of any casualties.
b. The race officer or person in control at the sailing club is to ensure that a list of all persons involved is available and be prepared to assist both the safety boat coxswain and the emergency services in accounting for all those involved in the incident. A head count should start immediately.
c. The SI or controller at the club will coordinate all requests for information from families and the media. Parents/guardians are to be provided with details in respect of their own children only and are to be told their location. Caution should be exercised in the release of any personal information. No information other than the overall details of the incident are to be given to the media; all requests for information are to be passed to the emergency services.
d. All junior members will be checked against the register on shore and be confined to the clubhouse till parents can come to collect. When the situation has stabilised the club will inform all families of the incident and advise them to proceed to BYC to meet their children.
5 Post Incident. When all personnel are accounted for and casualties evacuated by the emergency services the remaining craft will return to the centre with all remaining persons. All persons are to be immediately taken to the BYC main function room and accounted for before being allowed to leave the premises. Debriefing of volunteers is to take place before leaving.
6 Summary The aim of this plan is to implement procedures that will be used in the event of the most extreme of situations. The Sailing Club will ensure its effectiveness by implementing a regime of briefing instructors, safety boat coxswains and others involved in managing activities and maintain their competence in all areas of emergency control.
This document is dynamic and will be modified as circumstances dictate or when advice is received from the RYA or emergency services.
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